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CONFERENCES & EVENTS
The simple way to find your perfect venue for all your conference and event needs.
CONFERENCE & EVENTS
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Helps you find and book your perfect venue whilst saving you time and money.
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Search 1000s of UK and European venues based on your key criteria.
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Access to a team of experts.
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Latest conference management technology.
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Reduce workload via online booking system.
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Partner with X venues ???
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Any changes or updates are automatically updated with the venue and are accessible 24/7.
SIMPLY SEARCH
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Search 1000s of UK and European venues based on your key criteria using our innovative ‘map it’ tool.
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Your employees can take advantage of promotional offers and pre-negotiated rates in your key locations.
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Your dedicated Account Manager will review your enquiry, hotel options, packages, costs, contracts, terms and conditions and will check that your invoice is accurate.†
SIMPLY COMPARE
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Receive your bespoke proposal with a minimum of three suitable venues to match your unique criteria.
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Our dedicated experts negotiate extra added value such as room upgrades, refreshments, parking, free wifi and other additional cost savings where possible.
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You can easily request an appointment for a showround at your selected venue without leaving the Conference Stop system.
SIMPLY CONFIRM
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At the click of a button, Conference Stop immediately confirms your venue and releases all others.
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Any changes and updates are automatically communicated directly to the venue, providing you with a full audit trail.†
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Management Information can be broken down into specific details to enable you to review overall company spend, allocate departmental and individual budgets. This then gives vital information to assist negotiations for future rates and budget setting.†
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All documentation from proposal through to invoice are stored on the system with instant access 24/7.
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As a way of saying thank you, we offer loyalty rewards on confirmed bookings.
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Recommend a friend and your points can be increased.
We Servace these amazing brands
Choose what package best works for you...
Flexible packages to suit you
‘Map it’ search tool submitting your enquiry online. (With the ability to save your enquiries as favourites.)
Enquiry reviewed by a Servace expert before requesting packages and completing negotiations with multiple suitable venues on your behalf.
Shortlisting of a minimum of 3 suitable available venues that meet your requirements accessible in your portal.
Access Servace’s pre-negotiated rates and added value with venues (where available).
Ability to review offers, news and updates prior to selecting venues in your required locations.
Confirm your preferred venue and release all others online at the touch of a button
Request appointments for a showround at your selected venue.
Dashboard with automated emails reminding you of tasks i.e. review contract, final details etc.
View, access and store all documentation in one place.
Servace team and system support offering an audit trail of communication between Servace, client and venue.
Dedicated Servace expert who understands your business requirements in detail and will communicate with your chosen venue on your behalf
Administration support from our team of experts which includes; checking contracts prior to client signature, running through final details with all parties, supporting with amendments, contracts, terms and conditions, final invoice check until conclusion.
Management information reports giving you full visibility of spend including ability to export your data into a CSV/Excel file.
Completion of an annual request for conference rates across key locations; showing preferred venues and packages accessible by all employees via the online booking portal.
Customised options, bespoke to your company requirements to enable the logging of specific codes against departments etc. Access can also be set up for bookings visible to individuals, teams or departments.
Arrange pre-agreed finance packages to consolidate your company’s monthly spend and receive one pre-checked invoice with a full breakdown of events.
Self Managed *
Free
Part Managed **
£23.65
Fully Managed **
£29.15
Cost per booking
For more information or to discuss your options please call the Conference Team
on 03448 223 227 or e-mail info@hospitalityguaranteed.co.uk
† Some features require a part or fully managed account.
*Fees outlined above are based on commissionable venues only based on a min number of events and spend.
**Please note for one off events an 8% fee of the overall budget may be applied for any enquiry placed within the system, this will, of course, be waivered should your event be contracted and completed via Servace.